National Museums Scotland
JPFM were awarded the National Museums Scotland move management project in September 2013. The project included
for the development of a move strategy for a variety of move sequences and dependencies for the relocation of the collections. Natural Sciences, Scottish History and Archaeology were moving to the new Collection Store at Granton, followed by the moves of Science and Technology, Art and Design, Worldcultures to the other Collections stores at Granton.
The key elements to the successful moves were close communications with curatorial staff and detailed planning of the various steps in the move process.
JPFM carried out the following parts of the move project management process for the National Museums Scotland:
BBC Scotland – Pacific Quay from Queen Margaret Drive
Yvonne was Move Manager on this project for 6 months. Project encompassed moving 1200 staff and equipment on a programme by programme move. Yvonne’s role was to manage and deliver the overall move programme, client relation, conduct file management with individual departments and managing 3rd party suppliers including the removal contractor. The move of the BBC Scotland Archive including all programme tapes were sequentially packed, transferred and unpacked at the new location.
In 2009 and 2010, JPFM developed a workspace strategy for BBC Workplace to accommodate the change in workspace requirements. This strategy was approved at the beginning of 2010 and resulted in various moves staff moves and internal alterations. Yvonne carries out various projects for BBC Scotland and BBC Workplace on an ongoing basis. Current completed projects were the relocation of the BBC Headquarters for the Highlands and Islands in Stornoway and the refurbishment of the ground floor event space at Pacific Quay in Glasgow.
JPFM assisted the NHS in a variety of FM functions. JPFM worked closely with the Estates department for NHS Lanarkshire to deliver and implement their asset management and facilities management programmes.
In December 2011 ExxonMobil Aberdeen moved to their temporary office in Berry Street. JPFM were appointed to programme the moves and set up the processes for the office. We worked closely with ExxonMobil to ensure all the requirements were captured and the move would go smoothly with minimum disruption. An A-Z and protocol document was created and handed over to the client.
The requirements for Facilities management services were translated into a clear specification coordinated and managed by Johnson Controls.
A Facilities Handbook was developed by JPFM describing all the office processes, procedures and services.
We commenced the Move planning and Office management planning from February 2012 to the new ExxonMobil Aberdeen office at Union Plaza.
The move was planned, coordinated and managed at the end of June 2012. It was completed in time and resulted into a smooth transfer to the new office environment.
Robert Gordon University (appointed via Space Solutions)
JPFM were appointed by Space Solutions as move manager for the Robert
Gordon University’s new Riverside East Campus. The project includes for the move of the School of Pharmacy & Life Sciences, School of Engineering, School of Computing, the Institute of Design, Innovation and Sustainability (IDEAS) and the Institute for Health Welfare Research (IHWR).
The first step of the move project was to set up a clear move strategy in line with the teaching time tables, research activity and building handover. Each office area and lab area had an appointed move champion, the representative for the move. We liaised closely with the move champions throughout the move process to ensure all data and requirements were captured in a timely manner.
The move commenced with the relocation of the library. The laboratories for the School of Pharmacy and Life Sciences
and IHWR were the first departments to follow in June including a full packing and unpacking service of all the glass ware, consumables and chemicals. This required a detailed pre planning process and clear communication with the end users to ensure all items moved to the correct location. The second move was the School of Engineering which included workshop equipment, laser laboratories and also a wave tank. In total 400 staff and research students moved over five move weekends, finishing off their work in the existing locations on Friday afternoon and starting work in the new location after the weekend on the following Monday morning.